> ## Documentation Index
> Fetch the complete documentation index at: https://docs.prophecy.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage billing

> Learn how billing works across Prophecy editions and how to manage usage and costs

Prophecy billing is determined by edition. Self-serve billing is available for Free and Professional Editions. Express and Enterprise Editions are managed through external purchase channels.

| Edition      | Billing           |
| ------------ | ----------------- |
| Free         | Stripe            |
| Professional | Stripe            |
| Express      | Cloud Marketplace |
| Enterprise   | Purchase Order    |

## Free and Professional Editions

Free and Professional Editions use a credit-based billing model managed through Stripe.

* **Free Edition**: 5 credits per month.
* **Professional Edition**: includes a fixed number of base credits per month; extra usage is pay-as-you-go.

### Plan-team relationship

Each Prophecy plan is associated with a single team. [Team admins](/administration/management/teams/teams) manage billing for their team.

Review the following example:

1. An existing team admin (User A) invites a new user (User B) to their team.

2. User B signs up for Prophecy and joins the existing team as a standard user.

   Team admins can later promote them to admin if needed.

3. User B automatically receives their own personal team under the Free Edition plan, where they are the team admin.

   They can choose to upgrade this team to the Professional Edition.

This model ensures that users can have separate personal teams with independent plans.

The flow is illustrated below:

```mermaid theme={null}
graph TD
%% Users and their teams

UserA[User A] --> TeamA[Professional Edition Plan<br />Team A<br />2 users]
UserA -->|invites| UserB
UserB[User B] --> TeamA
UserB --> TeamB[Free Edition Plan<br />Team B<br />1 user]

    %% Each team has a fabric
    TeamA -->|auto-provisions| FabricA[Fabric A]
    TeamB -->|auto-provisions| FabricB[Fabric B]

    %% Styling
    classDef user fill:#e1f5fe,stroke:#bdbdbd,stroke-width:1px,color:#1c1e21
    classDef team fill:#f3e5f5,stroke:#bdbdbd,stroke-width:1px,color:#1c1e21
    classDef other fill:#f5f5f5,stroke:#bdbdbd,stroke-width:1px,color:#1c1e21

    class UserA,UserB user
    class TeamA,TeamB team
    class FabricA,FabricB other
```

### Usage & Billing dashboard

The **Usage & Billing** dashboard displays plan information, usage, and credit consumption. Because each plan maps to an individual team, select a specific team to view its corresponding billing information.

To access the dashboard:

1. Log in to Prophecy and open the **Settings** page.
2. Select the **Usage & Billing** tab.
3. Use the team toggle to view usage for different teams.

From the dashboard, team administrators can:

* Monitor credit usage.
* Set seat limits.
* Configure alerts and budgets.
* Update payment method.

<Info>
  For information about how credits are consumed, see
  [Credits](/administration/management/usage-billing/credits).
</Info>

### Manage monthly spending

To set up monthly spending alerts and limits:

1. Go to **Settings → Usage & Billing**.

2. Under **Additional Usage**, click **Manage**. Alternatively, click the **Manage monthly spending** button on the page.
   * **Set a user seat limit**: Maximum number of users allowed for the team corresponding to the plan.
   * **Set a usage alert**: Usage amount in dollars that triggers an alert and email.
   * **Set a usage budget**: Usage amount in dollars at which services are suspended.

3. Change the values and click **Save**.

<Tip>
  Review the default values when you first upgrade to the Professional Edition, and update if
  needed.
</Tip>

### Update payment method

To update your payment method:

1. Go to **Settings → Usage & Billing**.
2. Under **Payment method**, click **Manage**.
3. Follow the instructions in Stripe to update your payment method.

### Upgrade plan

To upgrade from the Free Edition to the Professional Edition:

1. Go to **Settings → Usage & Billing**.
2. Selected the correct team to upgrade in the team toggle.
3. Scroll to the bottom of the page to view the different editions.
4. In the **Pro** tile, select **Upgrade Now**.

You will be taken to Stripe for payment.

### Downgrade plan

To downgrade from Professional Edition to the Free Edition:

1. Go to **Settings → Usage & Billing**.
2. Under **Free Edition**, select **Request Downgrade**.

This will initiate steps to cancel your Professional Edition plan.

## Express Edition

Express Edition is billed through the cloud marketplace (AWS or Azure) where the deployment was initialized. Billing and invoicing are handled by the marketplace provider, and details are available through their respective dashboards.

## Enterprise Edition

Enterprise Edition is billed through purchase orders. Invoicing, contracts, and terms are managed directly between Prophecy and your organization. Billing information is not available in the Prophecy UI.

<Note>
  To upgrade to the Enterprise Edition, you must [contact us](https://www.prophecy.io/contact-us).
  You won't be able to upgrade independently.
</Note>